Water Cooler Maintenance

This app enables the efficient management of water cooler servicing, re-stock, and installation, allowing users to create quick service reports detailing the tasks that were performed. This ensures the optimal performance of machines, revenue from vending machine sales, and customer satisfaction.

Reports can be easily produced where the customer can digitally sign off right on the mobile device. Users no longer have to fill out time-consuming paper forms nor do they have to transfer the data.

The collected data can be accessed via ginstr web for further processing and sharing with other departments, such as accounting and logistics.



  • Identification of Water Cooler with QR code.
  • Records customer information.
  • Records all completed tasks along with comments (e.g. cleaning, installation, refill) and remarks.
  • Take up to 2 photos displayed in a gallery.
  • Registers dates and time of data entry automatically.
  • Records the logins of users.
  • Captures customer signatures.
  • Captures employees signatures.


  • Tamper-proof digital recording of all tasks completed and services provided.
  • Customers are able to confirm all completed maintenance tasks and the time spent by the worker.
  • No time-consuming paperwork on location.
  • All collected data is immediately available.
  • The analysis of tasks per worker and service per coffee machine can optimise resource allocation while reducing the costs of maintenance and service.
  • Service reports can be immediately incorporated into customer invoices.
  • Data can be analysed to optimise maintenance frequencies that can result in increased sales and reduced costs.